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 Guide to Authors
 

 

 

Guidelines for the Authors

1.      Author responsibilities

a.   Authors who submit a manuscript to Al-Anbar Medical Journal (AMJ) confirm that the manuscript has never been published and it is not under consideration for publication elsewhere (except as an abstract or preliminary report).

b.   Authors are fully accountable for the accuracy of all references used and all text quoted.

2.      Types of manuscripts

The Al-Anbar Medical Journal accepts the following scientific works:

a.      Review article

b.      Original article

c.       Case repot

d.      Images in clinical practice

e.      Letters to editors

f.        Short communications

3.      Criteria of the authorship

Authorship credit should be based only on substantial contributions to each of the three components mentioned below:

  1. Concept and design of study or acquisition of data or analysis and interpretation of data;
  2. Drafting the article or revising it critically for important intellectual content; and
  3. Final approval of the version to be published.

Each contributor should have participated sufficiently in the work to take public responsibility for appropriate portions of the content of the manuscript. The order of author's names should be based on the relative contribution of the authors towards the study and writing of the manuscript. Once submitted, the order cannot be changed without written consent of all the contributors.     

4.      Requirements for the submission of a scientific work

a.      Blind manuscript (manuscripts without the names and affixations of author/s)

b.      Cover letter

c.       Copyright transfer, financial disclosure, and conflict of interest.

d.      Submission form

e.      Corresponding author form

f.        Contribution form

You can download the required forms from the links at the bottom of this guide.

5.      Preparation of the manuscripts

1.      Submission: Manuscript must be accompanied by a cover letter to the editor-in-chief, including title and author(s) name and undertaking that it has not been published or submitted elsewhere. All authors should review the submitted manuscript.

Manuscripts must be submitted in English, typewritten, and double-spaced on one side of A4 paper-size with clear margins on both sides. Tables as well as illustrations should be typed and drawn on a separate paper. Authors are requested to reserve margins of at least 2 cm all around the paper. The figures should be sent in JPEG or GIF format. Submission is also acceptable via Journal URL: http://amj.uoanbar.edu.iq

The International Committee of Medical Journal Editors (ICMJE) has produced and updated the "Uniform Requirements for manuscripts (URM) Submitted to Biomedical Journals". Authors can consult this requirements using the following link http://www.icmje.org./

The Council of Science Editors (CSE) has produced "Editorial Policy Statements" that cover the responsibilities and rights of editors of peer-reviewed journals. This can be found in the following link. https://www.councilscienceeditors.org/resource-library/editorial-policies/ 

2. The manuscript should include: Title, Structured Abstract and Keywords, Text (Introduction, Materials and Methods, Results, Discussion, Conclusion), Acknowledgment and References.

3. Title pages: Title page must be submitted as a separate file. This should contain: article title (not to exceed 75 characters, including spaces); all authors’ full names, academic degrees, institutional affiliations, and locations. Designate one author as the corresponding author with complete address (including e-mail address, postal codes and mobile number). A short running title of no more than 45 letters, including spaces.

4. Abstract: The abstract consists of background, objectives, materials and methods, results and conclusion. Limit the abstract to 250 words. Do not cite references in the abstract. Limit the use of abbreviations and acronyms. As for the case reports, just five parts (one paragraph abstract, Introduction, Case report, discussion and Conclusion) suffice. A list of 3-8 keywords is to be provided directly below the abstract. Keywords should express the precise content of the manuscript, as they are used for indexing purposes. Use terms from the Medical Subject Headings (MeSH) list of index medicus (http://www.nlm.nih.gov/mesh/MBrowser.html).

5. Introduction: This should summarize the purpose and the rational for the study. It should neither review the subject extensively nor should it have data or conclusions of the study.

6. Materials and Methods: This should include exact method or observation or experiment. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex with mean age ± standard deviation must be given. Statistical method must be mentioned and specify any general computer program used. The Info system used should be clearly mentioned.

7. Results: It may be presented in the form of text, tables and illustrations. The contents of the tables should not be all repeated in the text. Instead, a reference to the table number may be given.

8. Discussion: This should emphasize the present findings and the variations or similarities with other works in the field of study. The detailed data should not be repeated again.  

9. Conclusion: should be based on the results.

10. Acknowledgement: All contributors who do not meet the criteria for authorship should be covered. It should include persons who provided technical help, writing assistance and departmental head that only provided general support. Financial and material support and conflict of interests must be written in this section.

11. Tables: no more than a total of 6 for original articles and 5 for case reports (figures and tables). Tables must be submitted in Excel or Word table format and not as images. Put the tables where you have mentioned it in the text.  Provide a brief title for each table.

12. Figures: no more than a total of 6 for original articles and 5 for case reports (figures and tables). Figures must be uploaded separately, in JPEG or GIF format. Figures cannot be embedded in Microsoft programs (Word, PowerPoint, etc).

Figure Legends: A figure legend is required for each figure. If a figure has multiple panels (eg, left, right or A, B, C) please specify each panel in the legend. Figure legends should appear on a separate text page after the reference list. Please provide definitions for all abbreviations used in the figures, and provide description for all symbols.

13. References: The authors are responsible for the accuracy of the references. For abbreviations of journal names, refer to list of journals indexed in index medicus.

Sample references are given below (according to IEEE style):

·         Article: Author(s) name (more than 6 names use et al). Title of article. Abbreviation of title of journal Year; Volume (Issue): Page.

Example: Goh, Y.I. & Koren, G. Folic acid in pregnancy and fetal outcomes. Journal of Obstet Gynaecol. 2008; 28 (1): 3–13.

·         Chapter: Author(s) name. Chapter. In: Editor(s) name. Book. Edition. Place: Publisher; Year: Page.

Example: Arts HA. Sensorineural hearing loss: Evaluation and management in adults. In: Cummings CW, Flint PW, Harker LA, Haughey BH, Richardson MA, Robbins KT, et al. (editors). Cumming’s otolaryngology head and neck surgery. 4th ed. Philadelphia: Elsevier Mosby; 2005: 3550-5.

·         Book: Author(s) name. Book. Edition. Place: Publisher; Year: Page.

Example: Carmel R.  Folic Acid.  In Modern Nutrition in Health and Disease, 10th ed.  Lippincott Williams & Wilkins, Baltimore, 2006:470-481.

·         Dissertation: Author(s) name. Title. Degree. Dissertation. Place: University, College, Year: Page.

Example: Abdullahi S. [Study of epidemiologic aspects of otosclerosis in patients with otosclerosis in Ghaem Hospital since 1993 to 2003].  MD. Dissertation. Mashhad: Mashhad University of Medical Sciences, Faculty of Medicine, 2003: 20-35. (Persian)

·         Electronic Article: Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis (derail online) 1995 Jan-Mar [cited 1996 Jun 5], 1(1): [24 screens]. Available from: URL; http://www.cdc.gov/ncidod/EID/eid.htm

14. Proof Reading: Final edited article is sent to the corresponding author for proof reading before publication. Corrections should be marked clearly and sent immediately to the journal office.

15. Abbreviations and Symbols: Use only standard abbreviations. The full term for which an abbreviation stands should precede its first use in the text.

16. Conflicts of Interest: Authors should disclose, at the time of submission, information on financial conflicts of interest or other interests that may influence the manuscript. Authors should declare sources of funding for the work undertaken.

17. Copyright: The entire contents of Al-Anbar Medical Journal are protected under international copyrights. You may not modify copy, distribute, transmit, display, or publish without the prior written permission of it or the appropriate copyright owner.

18. Peer Review Process: The peer review process is an essential part of the article selection process. The editor-in-chief (EIC) reviews all submitted manuscripts. Each manuscript is sent for peer review to allow for an unbiased, independent, and critical assessment by individuals who are considered experts in the topic of the manuscript. EIC-reviewed peer review comments are forwarded to the authors who are given the opportunity to submit their response to the reviewers’ comments together with the final draft of the manuscript. The EIC reviews all final drafts submitted and makes the final decision to decline or accept the manuscript for publication. This process benefits both the author and AMJ by improving the quality of the article. If the manuscript is completely according to the instruction, it is published online under the heading Ahead-of-Print and scheduled for the next available issue.

19. Disposal of Material: Once published, all copies of the manuscript, correspondence and artwork will be held for 1 year before disposal.

20. Short Papers: These include images in clinical practice, letters to the editor, and short communications. These writings should not exceed 400 words, at most 3 pictures and without references.

6.      Ethical compliance:

Authors who submit manuscripts to AMJ certify and confirm the following:

1.      All research efforts conducted on humans were in compliance with the World Medical Association’s Declaration of Helsinki.

2.      Studies that involved animals followed the guidelines for the use and care of laboratory animals outlined by their institution, National Research Council, and national laws of their country. Please include a statement to this effect in the Methods section and provide all pertinent information such as the name(s) of the institution that gave approval and the reference number(s).

3.      Informed consent should be obtained from all subjects and documented according to the specifications of U.S. Department of Health and Human Services and/or U.S. Food and Drug Administration.

NOTE: Manuscripts may be rejected by AMJ if there are concerns that the research was not carried out within an ethical framework.

7.      Fee for a scientific work

The fee is only taken for review, original, and case report articles as below:

a.      Non-refundable submission fee 25000 Iraqi Dinar.

b.      Processing fee 50000 Iraqi Dinar.

8.      Permissions

Authors are responsible for obtaining all necessary permissions from the copyright owner for all material reproduced from published sources and submitting a copy of the permission(s) to AMJ prior to publication. Include full credit in the manuscript’s text, figure legends, and/or in the acknowledgement section, as appropriate.

 

9.      Clinical trial registry 

The Al-Anbar Medical Journal favors registration of clinical trials and is a signatory to the Statement on publishing clinical trials in Indian biomedical journals. Al-Anbar Medical Journal would publish clinical trials that have been registered with a clinical trial registry that allows free online access to public. Registration in the following trial registers is acceptable: http://www.ctri.in/http://www.actr.org.au/http://www.clinicaltrials.gov/http://isrctn.org/http://www.trialregister.nl/trialreg/index.asp; and http://www.umin.ac.jp/ctr. This is applicable to clinical trials that have begun enrollment of subjects in or after June 2008. Clinical trials that have commenced enrollment of subjects prior to June 2008 would be considered for publication in The Al-Anbar Medical Journal only if they have been registered retrospectively with clinical trial registry that allows unhindered online access to public without charging any fees.

10.  Protection of Patients' Rights to Privacy 

Identifying information should not be published in written descriptions, photographs, sonograms, CT scans, etc., and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian, wherever applicable) gives informed consent for publication. Authors should remove patients' names from figures unless they have obtained informed consent from the patients. The journal abides by ICMJE guidelines:

1) Authors, not the journals nor the publisher, need to obtain the patient consent form before the publication and have the form properly archived. The consent forms are not to be uploaded with the cover letter or sent through email to editorial or publisher offices.

2) If the manuscript contains patient images that preclude anonymity, or a description that has obvious indication to the identity of the patient, a statement about obtaining informed patient consent should be indicated in the manuscript.

1- Contribution form 

2- Copyright Transfer, Financial Disclosure, and Conflict of Interest form 

3- Corresponding author form 

4- Cover letter 

5- Submission form 

 

 

 

 

 

 

 

 

                                                     

 

 

 

 

 

 

 

                                                                              

 

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